Privacy Policy

videomole.tv is the website of Sophia Kosmaoglou. It is an archive of previous work, home to current projects and a launch-pad for future projects. The website address is: https://videomole.tv/

What personal data does this website collect and why?

This website collects information submitted voluntarily via online forms: names, contact info, messages and submissions to application, registration, booking, and survey forms. No sensitive personal data is collected, collated or retained by this website.

This website is built with WordPress, which by default does not collect personal data about visitors. However some WordPress plugins may collect personal data. Personal data is also generated from technical processes such as comments, cookies, analytics, and third party embeds. Please see the relevant information below. From registered users, WordPress collects the data shown on the User Profile screen.

We occasionally process some event bookings off-site via Eventbrite, please see the Eventbrite privacy policy.

Legal basis for processing

Under data protection laws in the UK and EEA, we process your data on the basis of legitimate interests (to operate the site and respond to your enquiries) and your consent (when you provide information via forms or sign up to updates). We do not process sensitive personal data.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string (or “hash”) created from your email address may be provided to the Gravatar service, please see the Gravatar privacy policy. After approval of your comment, your profile picture is visible to the public alongside your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Online forms

All online forms on this website are generated by Ninja Forms. We do not share or use the information submitted via the online forms for marketing purposes. Please see the Ninja Forms privacy policy.

When you submit a contact form we collect the following data: name, email, subject line and message. We keep contact form submissions for 12 months or until we have processed the inquiry. We do not use the information submitted for marketing purposes.

When you submit a survey we collect the following data: name (optional), email (optional) and survey responses. We keep these submissions for purposes of collating the survey responses into an anonymised survey report and for one year after the report is published. If you check the box to receive updates you will receive periodic updates about the survey and the broader project that it is part of unless you opt out via email.

When you submit a booking we collect the following data: name, email, address, phone number and responses. We keep these submissions to process your booking and for one year after the end of the course or event.

Payments

This website accepts payments via PayPal. We do not collect any data for payments on this website, you are taken directly to PayPal to enter the information required to process or support the payment. To better understand how PayPal uses and stores the data you share with them please see the PayPal Privacy Policy.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Courses

If you register for a course, we use the information provided to deliver the course and process your registration and fee payment. This data is deleted 12 months after the end of the course. Personal data submitted via the registration form or in any communications thereafter for the purposes of the course will not be shared with anyone. Your permission will be requested before your contact information is shared with other course participants to facilitate communication.

Courses are delivered via Canvas and Zoom and registration is required for access to their platforms. To see what data they collect and how they use it please see the Canvas Privacy Policy and the Zoom Privacy Statement.

Embedded content from other websites

Articles on this site may include embedded content (e.g. calendars, videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited that website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

This website uses Statify, a privacy-friendly analytics tool that does not track visitors or create user profiles. It collects only anonymised usage data to help us understand how the site is being used.

Who we share your data with

This website does not share any personal data with anyone.

How long we retain your data

We keep online form entries for 12 months and anonymised statistics for one year. If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users registered on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time. Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments are checked through an automated spam detection service. Akismet collects information about visitors who comment on our website. The information collected typically includes the commenter’s IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter such as their name, username, email address, and the comment itself). The Akismet privacy policy is available here.

Contact information

If you have concerns about your privacy please get in touch with us via the contact from.

How we protect your data

The measures we have taken to protect your data include encryption, two factor authentication and staff training in data protection principles.

What data breach procedures we have in place

We have procedures in place to respond to data breaches, including internal reporting and user notification systems.